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4
templates/w2-tax/metadata.json
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4
templates/w2-tax/metadata.json
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{
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"subject": "Your 2024 W-2 is now available",
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"sender_name": "HR Payroll Services"
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}
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239
templates/w2-tax/template.html
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templates/w2-tax/template.html
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<!DOCTYPE html>
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<html>
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<head>
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<meta charset="utf-8">
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<style>
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body {
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font-family: Arial, sans-serif;
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line-height: 1.6;
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color: #333;
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max-width: 600px;
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margin: 0 auto;
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padding: 0;
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background-color: #f4f4f4;
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}
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.container {
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background-color: #ffffff;
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border: 1px solid #ddd;
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}
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.header {
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background-color: #DC0000;
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padding: 25px;
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text-align: center;
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}
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.header h1 {
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color: white;
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margin: 0;
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font-size: 22px;
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font-weight: 600;
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}
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.header .subtitle {
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color: #a9d4ff;
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font-size: 14px;
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margin-top: 5px;
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}
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.banner {
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background-color: #990000;
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color: white;
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padding: 15px 25px;
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text-align: center;
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font-size: 15px;
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}
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.content {
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padding: 30px;
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}
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.greeting {
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margin-bottom: 20px;
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}
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.document-card {
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border: 2px solid #DC0000;
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border-radius: 8px;
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overflow: hidden;
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margin: 25px 0;
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}
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.document-header {
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background-color: #DC0000;
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color: white;
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padding: 15px 20px;
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display: flex;
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align-items: center;
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}
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.document-icon {
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width: 50px;
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height: 50px;
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background-color: white;
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border-radius: 4px;
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display: flex;
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align-items: center;
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justify-content: center;
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margin-right: 15px;
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color: #1a4480;
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font-weight: bold;
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font-size: 12px;
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}
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.document-title h3 {
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margin: 0;
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font-size: 18px;
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}
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.document-title p {
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margin: 5px 0 0 0;
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font-size: 13px;
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opacity: 0.9;
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}
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.document-body {
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padding: 20px;
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background-color: #f8f9fa;
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}
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.detail-row {
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display: flex;
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justify-content: space-between;
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padding: 10px 0;
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border-bottom: 1px solid #e9ecef;
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font-size: 14px;
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}
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.detail-row:last-child {
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border-bottom: none;
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}
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.detail-row .label {
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color: #666;
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}
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.detail-row .value {
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font-weight: 600;
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color: #333;
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}
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.important-notice {
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background-color: #fef3cd;
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border: 1px solid #ffc107;
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border-radius: 4px;
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padding: 15px;
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margin: 20px 0;
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font-size: 14px;
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}
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.important-notice strong {
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color: #856404;
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}
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.security-note {
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background-color: #e7f5ea;
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border-left: 4px solid #2e8540;
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padding: 15px;
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margin: 20px 0;
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font-size: 13px;
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}
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.button-container {
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text-align: center;
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margin: 30px 0;
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}
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.button {
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display: inline-block;
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background-color: #DC0000;
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color: white !important;
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padding: 14px 40px;
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text-decoration: none;
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border-radius: 4px;
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font-size: 16px;
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font-weight: 600;
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}
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.deadline {
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text-align: center;
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color: #d63384;
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font-weight: bold;
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font-size: 14px;
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margin-top: 15px;
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}
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.footer {
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background-color: #f8f9fa;
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padding: 25px;
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font-size: 12px;
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color: #666;
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border-top: 1px solid #e9ecef;
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}
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.footer a {
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color: #1a4480;
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text-decoration: none;
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}
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.footer .company {
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font-weight: bold;
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color: #333;
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margin-bottom: 10px;
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}
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</style>
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</head>
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<body>
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<div class="container">
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<div class="header">
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<h1>{{ company_name }}</h1>
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<div class="subtitle">HR & Payroll Services</div>
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</div>
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<div class="banner">
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✓ Your 2024 W-2 Tax Document is Ready
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</div>
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<div class="content">
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<div class="greeting">
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<p>Dear {{ recipient_name }},</p>
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<p>Your 2024 W-2 Wage and Tax Statement is now available for viewing and download. This document is required for filing your federal and state income tax returns.</p>
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</div>
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<div class="document-card">
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<div class="document-header">
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<div class="document-icon">W-2</div>
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<div class="document-title">
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<h3>W-2 Wage and Tax Statement</h3>
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<p>Tax Year 2024</p>
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</div>
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</div>
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<div class="document-body">
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<div class="detail-row">
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<span class="label">Employee:</span>
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<span class="value">{{ recipient_name }}</span>
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</div>
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<div class="detail-row">
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<span class="label">Employer:</span>
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<span class="value">{{ company_name }}</span>
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</div>
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<div class="detail-row">
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<span class="label">Tax Year:</span>
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<span class="value">2024</span>
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</div>
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<div class="detail-row">
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<span class="label">Document ID:</span>
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<span class="value">W2-2024-{{ recipient_email | replace("@", "") | truncate(8, true, "") }}</span>
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</div>
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<div class="detail-row">
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<span class="label">Available Until:</span>
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<span class="value">April 15, 2025</span>
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</div>
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</div>
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</div>
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<div class="important-notice">
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<strong>Important:</strong> You will need your employee credentials to access this secure document. Please have your login information ready.
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</div>
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<div class="button-container">
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<a href="https://rewirespace.com/w2-access?email={{ recipient_email }}" class="button">View & Download W-2</a>
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<div class="deadline">Tax filing deadline: April 15, 2025</div>
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</div>
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<div class="security-note">
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<strong>🔒 Security Notice:</strong> This link will expire in 7 days. For your protection, you will be required to verify your identity before accessing your tax documents.
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</div>
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<p style="font-size: 13px; color: #666;">
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If you have questions about your W-2 or need assistance, please contact HR at hr@{{ company_name | lower | replace(" ", "") }}.com or call the payroll helpdesk.
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</p>
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</div>
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<div class="footer">
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<div class="company">{{ company_name }} Human Resources</div>
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<p>This is an automated message from the HR Payroll System. Please do not reply to this email.</p>
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<p style="margin-top: 15px;">
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<a href="#">Payroll Portal</a> •
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<a href="#">Benefits</a> •
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<a href="#">HR Help Center</a>
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</p>
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<p style="margin-top: 15px; font-size: 11px; color: #999;">
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Confidential: This email contains sensitive tax information intended only for {{ recipient_email }}.
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</p>
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</div>
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</div>
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</body>
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</html>
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33
templates/w2-tax/template.txt
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33
templates/w2-tax/template.txt
Normal file
@@ -0,0 +1,33 @@
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{{ company_name }} HR & Payroll Services
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Your 2024 W-2 Tax Document is Ready
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===================================
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Dear {{ recipient_name }},
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Your 2024 W-2 Wage and Tax Statement is now available for viewing and download. This document is required for filing your federal and state income tax returns.
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DOCUMENT DETAILS:
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-----------------
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Document: W-2 Wage and Tax Statement
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Employee: {{ recipient_name }}
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Employer: {{ company_name }}
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Tax Year: 2024
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Available Until: April 15, 2025
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View and download your W-2:
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https://rewirespace.com/w2-access?email={{ recipient_email }}
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IMPORTANT: You will need your employee credentials to access this secure document.
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Security Notice: This link will expire in 7 days. For your protection, you will be required to verify your identity before accessing your tax documents.
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Tax filing deadline: April 15, 2025
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If you have questions about your W-2 or need assistance, please contact HR.
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---
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{{ company_name }} Human Resources
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This is an automated message from the HR Payroll System.
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Confidential: This email contains sensitive tax information intended only for {{ recipient_email }}.
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